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A Summary Of The Information And Knowledge Management Strategy Business Essay

Executive Summary

Soon, information and cognition direction is meaningful to every company and organisation. It plays an of import function in the development of the organisations. Using information and cognition direction into the company and organisation requires relevant information and cognition direction schemes which is based on the existent state of affairss of the companies and organisations. In this paper, one am traveling to develop and province a sum-up of the Information and Knowledge Management Strategy and Develop and province a sum-up of the Implementation ( Action ) Plan to back up the information and cognition direction scheme for Asia Farming Research Institute.

DEVELOP AND STATE A SUMMARY OF THE INFORMATION AND KNOWLEDGE MANAGEMENT STRATEGY

1.1 Schemes for The Action Farming Research Institute:

Asset direction: plus direction in the organisation related to placing what assets are necessary in the organisation. ( Nicholas A. J. Hastings, 2009 )

Invention and creative activity: invention and creative activity help The Action Farming Research Institute to construct an environment that encourages to develop and portion cognition and information in the organisation. ( John Russel Baldwin, Petr Hanel, 2003 )

1.2 Current state of affairs of The Asia Farming Research Institute:

The Asia Farming Research Institute ( AFRI ) has been founded since 1993. The employees of the Asia Farming Research Institute have non had any thought about sharing and making cognition, they can make and portion cognition in their work everyday nevertheless it happens by the way through the conversation in day-to-day work among them in the organisation which known as tacit cognition. Tacit cognition is supplied among people to acquire them understand each other. ( Harry Collins, 2010 )

Employees are the most of import key for every company and organisation. They have been working for the organisation for a long clip so they are familiar and have a batch of experiences with the company ‘s activities. They can make Information and Knowledge to lend in constructing an Information and Knowledge direction system for the organisation which is different from the other organisations. However, the major job is that how to acquire the employees involve efficaciously in making and sharing their ain cognition that comes from themselves while they have non got any accomplishments to make and portion knowledge information among them.

1.3 The Information and Knowledge direction scheme of Asia Farming Research Institute:

Mission

Knowledge facilitation based on homo, non an IT goaded thing ( Alfred Berrli, Svenja Falk, Daniel Diemenrs, 2003 ) : Information technology is a really of import portion for every organisation, it can non be replaced. There is a batch of organisations consider IT is the chief instrument to make their ain Information and Knowledge direction scheme. However, being the first Information and Knowledge Manager of Asia Farming Research Institute, I would see work force is the important factor in developing Information and Knowledge direction because people ever come foremost in playing important function in every state of affairs. Hence, IT can non replace homo ‘s function in making information cognition.

The of import function of Information and Knowledge Management in competitory environment: Asia Farming Research Institute should make and develop their ain Information and Knowledge Management scheme with alone facets and characters that is different from the other organisations. The organisation considers information and cognition direction to be an of import portion and develop to spread out it among the organisation.

Information and Knowledge Management aims:

To concentrate on employees because employees can make information and cognition, they are going the chief factors in lending to Information and Knowledge Management scheme of the organisation.

To make favourable status for employees so that they could reassign information and cognition to the other employees in the organisation easier and faster.

To supply information and cognition to the whole organisation so that every member in the organisation can lend and larn from that. Furthermore, knowledge information should be preserved and accessed easy by people in the organisation.

To make and develop an environment of trust and enthusiasm. This nonsubjective makes the employees have to better their duty and answerability so that helps employees to reassign information and cognition better and efficaciously.

Troubles

Missing of support from employees in the organisation: information and cognition direction needs the support from employees because they are important factors in making and sharing cognition information throughout the organisation. If the organisation can non acquire the support from the employees, information and cognition direction scheme can non be developed.

Information and cognition is non easy to entree: it takes a long clip of people in Asia Farming Research Institute to make and portion information and cognition. Furthermore, information and cognition is really alone because it can non be stored. The employees in Asia Farming Research Institute have ne’er had any construct and thought about information and cognition before so it is difficult for people in the organisation to develop information and cognition schemes.

Missing of the aid of experts: experts are people who are good at a specific field of an topic and have a batch of experiences which is really necessary for the organisation in constructing information and cognition schemes. However, they do non utilize perfectly their cognition because of unsuitable conditions, struggle or any other unsuitable place. This make The Asia Farming Research Institute can non utilize the experts ‘ cognition to construct information and cognition schemes.

Lacking of pattern plan: The Asia Farming Research Institute has non created the environment for implementing pattern plan so the employees of the organisation can non contributed to portion knowledge information to each other.

Information and cognition can non flux throughout the organisation: marks of the organisation when they develop information and cognition direction is to acquire knowledge information spread the whole organisation. However, it is difficult for information and cognition to be accessed easy.

Missing of accomplishments to develop information and cognition: employees have ne’er had any construct about information and cognition earlier. Furthermore, the employees have knowledge and information but they lack of accomplishments to make, develop, and portion it with the other employees in the organisation so it can be a drawback in developing an information and cognition direction scheme in the Asia Farming Research Institute.

II. DEVELOP AND STATE A SUMMARY OF THE IMPLEMENTATION ( ACTION ) Plan TO SUPPORT THE INFORMATION AND KNOWLEDGE MANAGEMENT STRATEGY

2.1 Leadership and direction: leading and direction helps to develop the information and cognition scheme of the organisation quicker. As the consequence, this will take to sharing efficaciously knowledge information among employees. ( C Lakshman, 2008 )

Making the information and cognition direction scheme and develop it efficaciously. However, the organisation should be able to measure the efficiency of the information and cognition scheme so that they could happen out the defects in the scheme and retrieve them.

The leaders can non supply information and cognition scheme good in the organisation if they lack of co-operation of the employees every bit good as among employees. During the procedure of supplying information and cognition scheme, the leaders should place barriers among the employees so that they could make and use efficaciously solution to acquire rid off the barriers.

The organisation should supply policies and agendas concern about cognition and information scheme. Furthermore, the leader of the organisation needs to hold accomplishments to supply vision and way in item in the organisation so that every employee can follow easy.

Making the information and cognition direction scheme and develop it efficaciously.

The organisation should understand the existent value of information and cognition scheme so that it helps to accomplish efficaciously the organisation ‘s ends.

Making the information and cognition direction scheme and develop it efficaciously. However, the organisation should be able to measure the efficiency of the information and cognition scheme so that they could happen out the defects in the scheme and retrieve them.

Leadership can act upon the employees in the organisation in footings of environment, activities and civilization. This brings an advantage to the leaders so that they can utilize the advantage of leading to promote the employees in the organisation in making and sharing cognition and information.

2.2 Develop information and cognition system:

The director needs to mensurate the degree of present cognition direction: its intent is to mensurate the efficiency of the present cognition system in the organisation so that the director can be able to calculate out the defects such as, barriers policies, restraints of the employees or misconstruing among the employees. So as to the director can make the method to retrieve the defects.

Evaluate present substructure: substructure plays a really of import function in developing information and cognition system because it helps the director in taking the method to back up the new information and cognition direction system. Besides, measuring present substructure supports the director in make up one’s minding which tactics should be used for new information and cognition direction system with the intent of bettering the efficiency of the new system.

Estimate the efficiency of present method in making and sharing information and cognition in the organisation: this helps the director to cognize that if the information and cognition in the organisation is accessed easy, how many bing barriers resist to the current system, or if current information and cognition is lost. ( Awad, 2007 ) .

Make the information and cognition direction squad: this activity helps the organisation in taking members in the organisation.

The size of squads should be flexibleness so that they can accommodate easier with the demand of new information and cognition system.

The members are chosen in organizing squads should be familiar with the activities of the organisation, every bit good as co-operative, enthusiastic, and back up the information and cognition system in the organisation.

Every group need to hold an expert to stand for the unit that belongs to that squad ( Elias M. Awad, Hassan M. Ghaziri, 2008 )

Knowledge gaining control: information and cognition will be captured by squads

( Elias M. Awad, Hassan M. Ghaziri, 2008 )

After accomplishing the result, the squad will happen out the relationship between the action and result of the squad. Then, if every member and the cognition developer

Team Performs Specialized Undertaking

Result

Achieved

Evaluate Relationship Between Action and Outcome

Cognition

Developer

Knowledge Stored in Form Usable by Others in the Organization

Feedback

in the squad agrees that the cognition has been captured, it will go acknowledged and be available and already for the others in the organisation to utilize.

Test the system: this activity is to mensurate the efficiency of the system and happen out if there is any defects in the system by acquiring feedbacks from the employees and the other members in the organisation.

Training plans: The Asia Farming Research Institute should set up some classs of preparation plans about information and cognition direction for their employees. So that they can orientate the of import map of information and cognition.

Purpose of the plans is to develop the employees in making and sharing information that is relevant to the chance and benefit of the organisation with the other employees efficaciously. Through the preparation plans, the organisation can promote the employees by profiting them like giving wagess when the employees sharing their cognition. The plans helps the employees to better their communicating accomplishments.

Use the information and cognition direction system into the organisation:

After proving and amending the system, the director can use the system into the organisation and adjust the system so that it fits in the activities of the organisation.

2.3 Promulgate policies concern about information and cognition direction:

Policies are really of import for The Asia Farming Research Institute in footings of exciting the employees in making and sharing information and cognition.

( Donald Hislop, 2005 )

The Asia Farming Research Institute should see the employees to be the plus of the organisation by giving them opportunities and the environment to develop their ability in the organisation. The employees need to be stimulated and reward as a manner of promoting so that they have motive to execute good in making and sharing information and cognition.

2.4 Develop the environment of sharing information and cognition:

Sharing information and cognition plays a important function in the development of The Asia Farming Research Institute. By sharing information and cognition, the employees in the organisation will larn better. Furthermore, sharing besides means larning from the other employees because when an employee portions their information and cognition with the other employees they will besides acquire feedbacks and reaction from their co-workers.

The Asia Farming Research Institute should utilize societal web in promoting the employees to portion their cognition and information.

EXPLAIN AND JUSTIFY YOUR IKM STRATEGY AND IKM IMPLEMENTATION ( ACTION ) Plan

3.1 Explain and justify:

The Asia Farming Research Institute is an employer of over 700 staff from about 40 states. Every state has its ain feature of their linguistic communication and civilization, when they come to work for The Asia Farming Research Institute, they besides bring along their state ‘s linguistic communication and civilization. Therefore, the misinterpretation is ineluctable. The Asset Management scheme and Innovation and Creation scheme help the organisation to interrupt barriers of the linguistic communications and civilization.

The ground of utilizing plus direction scheme and invention and creative activity scheme is that The Asia Farming Research Institute should see the employees as the chief plus of the organisation. This is because nil can replace the function of the employees in making and sharing information. The employees should be treated as an rational belongings.

The Asia Farming Research Institute starts a formal organisational cognition direction plan so the information and cognition of the organisation should be stored as paperss for ulterior use. This helps the organisation to salvage clip and money.

The organisation should put a clear get downing point of the ends because the information and cognition direction should be relevant to the actions, activities and ends of the organisation. This helps the organisation avoid blowing clip, money, manpower and errors.

Invention and creative activity scheme are applied into the organisation with the intent of capturing silent cognition and expressed cognition. Tacit cognition is difficult to hive away because it exists in head of the members of the organisation. Explicit cognition is easy to capture because it is digitized in books, paperss, studies, or memos.

The information and cognition direction execution program is to concentrate on the efficiency of the scheme because it supports plus direction scheme and invention and creative activity scheme. The program should concentrate on the directors and the employees because the directors with their leading have the most influence on the whole employees in the organisation in developing information and cognition direction. The employees, besides, are the factors that create and portion straight information and cognition in the organisation.

3.2 The barriers of information and cognition system:

The barrier of linguistic communication and civilization: The Asia Farming Research Institute is an employer of over 700 staff from 40 states in the universe. They come from different states with their ain linguistic communications and civilizations. This might make the job of misconstruing each other. Specially, this is really unsafe for the organisation in footings of sharing information and cognition because if every employee does non talk a common linguistic communication, they can non pass on information and cognition with the other employees. As the consequence, the system can non run efficaciously. Besides, civilization can be the factor that separates the employees in day-to-day work. Every civilization has its ain manner of behaviour so it is easy to misconstrue each other because of the different characters.

Missing of motive and wages: the employees need to be motivated and rewarded by the directors so that they can execute good in the work. When an employee portion their ain cognition and information which is efficient with the other employees, that employee besides wants to be recognized and apprised by the director so that he has the motive in executing in his work. The employees can non portion knowledge easy if they are non motivated. This leads to they can non make and portion cognition good with the other employees.

Missing of communicating accomplishments: this makes the employees can non portion information and cognition good. Some employees can make cognition good nevertheless they can non portion information good because they lack of communicating accomplishments. Or some employees lack of information and cognition but they are non able to explicate for the other employees what sort of information that they need. This is really unsafe for the organisation in sharing information because it could do the employees misunderstand each other.

Fear of penalty: many employees have knowledge and information. However, they are diffident about the truth of their information so they are non willing to portion all of their information and cognition with the other employees because they are afraid of being punished by the policy of the organisation.

The dependability of information and cognition: the intent of developing an information and cognition scheme is to hold a dependable information and cognition system. However, there are employees who do non care about the quality of the information. Alternatively of that, they merely care about the completeness of cognition that they are received. In the existent state of affairss, there are besides some employees, because of wagess and involvement of directors, they are willing to lend wrong information. This is a catastrophe for the organisation because those employees with their undependable information and cognition can damage the information and cognition system, that leads to severe effects.

The impaction of personality: personality can impact the efficiency of the work. Every employee has their ain personality that influences straight on sharing information and cognition. Working in an organisation where there are many employees with their ain personality so conflict between the employees is ineluctable. As the consequence, they will non portion information among of them. The trouble for The Asia Farming Research Institute is how to cut down the struggle between the employee.

The employees deficiency of clip in sharing information and cognition: clip plays the most of import function in every concern every bit good as developing any scheme. Excellent employees with their high efficiency information and cognition will be busy all the clip at work because there are many other employees want to be shared the information with such first-class employees. As the consequence, the first-class employees have to pass much more clip on sharing information and cognition than the other employees in the organisation.

Missing of trust: one of the cardinal factor that contributes to make an efficient information and cognition system is trust. Missing of trust could detain or damage the information and cognition system because cognition is really alone, it needs a perfect truth. Normally, experts who have a batch of cognition are non willing to portion with the others people all of their cognition because of leading. They are afraid of if they portion all of their cognition, they will lose their power or their place.

Decision

I have developed an information and cognition direction scheme for The Asia Farming Research Institute that based on plus direction scheme and invention and creative activity scheme. The information cognition direction scheme is applied with the intent of promoting the employees in The Asia Farming Research Institute in making and sharing their information and cognition to lend to the information and cognition system of the organisation.

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